Office Manager – Accounting

Location: Latham, NY

Description:

Our client is currently seeking an Office Manager with focus on accounting who is experienced in the construction industry. The Office Manager role is full-time (Monday- Friday). This Direct Hire employee must have an extensive knowledge of QuickBooks and completing AIA Documents.
Responsibilities Include:

  • Performing daily operational tasks and provide project support as needed.
  • Creating and maintaining project files, assist with scheduling and billing.
  • Track job invoices, manage timesheets and expense reports.
  • Ensure the proper execution of contractual requirements.
  • Assist with bidding process as needed.

Qualifications:

  • Bachelor’s Degree in Accounting and a minimum of 5 years of experience in a Bookkeeping/ Accounting role in a construction environment.
  • Strong A/P and A/R experience and be skilled using Quickbooks.
  • Experienced with AIA Documents.
  • Experienced with ADP Payroll.
  • Must be proficient with Microsoft Office, (Word, Excel, Access, PowerPoint).
  • Outstanding communication (Verbal and Written) skills.

 

If you are qualified for this position, please apply using our secure online form.

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Accounts Receivable Specialist

Location: Albany, NY

Description:

Our client is currently seeking an experienced Accounts Receivable Specialist to handle, maintain, and process outstanding collections and billing. This Accounts Receivables Specialist role is full-time and permanent.

Responsibilities Include:

  • Responsible for billing maintenance, generating and distributing the monthly invoicing.
  • Tracking receivables and maintaining records and weekly/monthly reporting.
  • Research and analyze reports and inquiry screens.
  • Responding to vendor inquiries, process change requests, and maintain contact information.
  • Assist in the collections process as necessary in order to minimize outstanding Accounts Receivable balances.

Qualifications:

  • A minimum of an Accounting Degree or 3 years in the accounting field is required.
  • Must have prior Accounts Receivable experience.
  • Must have excellent organization and communication skills with a strong attention to detail.
  • Must be proficient using a computer including Microsoft Office Suite software.
  • Able to manage multiple tasks while meeting strict deadlines.

 

If you are qualified for this position, please apply using our secure online form.

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Full-Charge Bookkeeper

Location: Latham, NY

Description:

Our client is currently seeking a Full-Charge Bookkeeper.  This is a full-time, permanent bookkeeper position.

Responsibilities include:

  • Full cycle Accounts Receivable and Accounts Payable.
  • Preparing the monthly trial balance.
  • Working on various research projects.
  • Preparing and understanding of balance sheets, profit and loss statements, and other financial reports.
  • General ledger maintenance.
  • Handling payroll including preparation and processing.
  • Making bank deposits, reconcile bank statements.
  • Preparing quarterly tax filings.
  • Preparing reports and summaries for management.
  • Handling some human resource functions and a variety of administrative duties.

Qualifications:

  • Bachelor’s degree in Accounting, Business or Finance is preferred.
  • 5+ years bookkeeping experience.
  • Extensive knowledge of Generally Accepted Accounting Principles.
  • Proficiency in QuickBooks, MS Word, MS Excel, and MS Outlook is required.
  • Demonstrated ability to be accurate with an attention to detail and an aptitude for numbers.

 

If you are qualified for this position, please apply using our secure online form.

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Accounting Assistant

Location: Latham, NY

Description:

Our client is currently seeking an experienced accounting assistant to join their team as the Accounting Assistant to the VP of Finance. The Accounting Assistant will be responsible for performing various administrative duties to support the VP of Finance throughout their daily work agenda.

Responsibilities Include:

  • Preparation and review of monthly bank reconciliations and sales tax returns.
  • Cost tracking for Utilities, Insurance, and sales in Non-Sales Tax registered states.
  • Being the acting liaison between Insurance Agents and Sales Tax Processors.
  • Processing sales tax notices.
  • Maintenance of client, supplier, and vendor Certificates of Insurance. Perform yearly audits, request new, and retire old certificates.
  • Invoice creation and inventory maintenance including fixed asset control and monthly depreciation schedule.
  • Processing of payroll.

Qualifications:

  • A Bachelor’s Degree in Accounting, Business or related field with a minimum of 3 years of experience working in an accounting/finance role.
  • Experience preparing and processing various monthly cost and tax reports.
  • Must be experienced working with payroll.
  • Must be extremely organized with very strong time management and prioritization skills.
  • Must have excellent written and verbal communication skills.
  • Experience using Electronic Invoicing Software is a plus.
  • Must be proficient using Microsoft Office Suite software.

 

If you are qualified for this position, please apply using our secure online form.

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Accounting Assistant

Location: Albany, NY

Description:

Our client is currently seeking an Accounting Assistant experienced with a multiple company and small team environment to join their team. The Accounting Assistant will be primarily responsible for the accounts payable and accounts receivable functions for both commercial and residential real estate. This is a full-time, permanent position.

Responsibilities Include:

  • Reporting to the controller.
  • A variety of accounts payable functions related to the multiple companies including; issuing and maintaining purchase orders and logs, coordination of new and existing insurance vendors, invoice processing, maintenance of accounts payable files (open and paid).
  • A variety of accounts receivables functions related to multiple companies including; tenant invoicing, rent and leasing charges, posting deposits, following up on collections.
  • Digital records maintenance and organization.

Qualifications:

  • A minimum of an Associate’s Degree in Accounting or Business with at least 3 years of Accounts Payable and Accounts Receivable work experience.
  • Commercial Real Estate and multiple company environments are strongly desired.
  • Must be proficient in Microsoft Office Suite software and Accounting software programs. Great Plains experience is a plus.
  • Must be detail-oriented with the ability to multi-task.
  • Excellent written and verbal communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Treasury Accountant Manager

Location: Latham, NY

Job Description:

Our client is looking for a Senior Accountant to take on the role of Treasury Manager. The Senior Accountant chosen for this role will be responsible for the management of the treasury accountants, maximizing firm liquidity, and mitigating financial risk. This is a full-time, permanent role.

Responsibilities Include:

  • Develop accounting, purchase, and reconciliation procedures to enhance the quality of financial data. Manage and analyze monthly accounting reports.
  • Oversee Treasury functionality. Become the acting Treasury Accounting and Reporting expert.
  • Assist with the implementation of financial reporting, accounting inquiries, and accounting standards.
  • Ensure procedural compliance for all matters regarding Treasury transactions.

Qualifications:

  • A minimum of a Bachelor’s Degree in Accounting or Finance is required (a Master’s Degree is preferred).
  • Must be a licensed CPA.
  • Must have at least 5 – 10 years of public accounting experience with 5 years in a managerial/supervisory role.
  • Advanced knowledge of Microsoft Excel is required for this position.
  • Strong background in GAAP and SAP.
  • Must have astute analytical ability.

 

If you are qualified for this position, please apply using our secure online form.

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Accounts Payable Specialist

Location: Saratoga, NY

Description:

Our client is currently seeking an Accounts Payable Specialist to join their accounting team. The Accounts Payable Specialist will be primarily responsible for A/P duties but will also be providing “back-up” for payroll. This is a full-time, permanent role.

Responsibilities include:

  • Performing A/P duties such as posting vendor bills and transactions. Creation and submission of lump sum and time management material invoicing with AIA Documentation.
  • Improve the effectiveness of purchase ordering process.
  • Assist with Workman’s Comp, Pension, and Sales Tax audits.

Qualifications:

  • Bachelor’s Degree in Accounting, Finance, or related field is preferred.
  • A minimum of 2 years of experience working in an Accounts Payable role.
  • Must have a construction industry background.
  • Proficiency with AIA Documentation.
  • Experience with the following software is preferred: Timberline or Foundations or Peachtree.

 

If you are qualified for this position, please apply using our secure online form.

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Purchasing and Inventory Manager

Location: Albany, NY

Job Description:

Our client is currently seeking an experienced Purchasing and Inventory Manager to lead and manage their Purchasing Department and Inventory Management functions. This is a “hands-on” role that will require a leader with the ability drive results in a fast paced and dynamically changing customer centric environment. This is a full-time, permanent management position.

Responsibilities Include:

  • The effective coordination, planning, and execution of an inventory management strategy.
  • Financial management of the purchasing department: preparation of annual budgets, business plans, and operations goals.
  • Attaining financial goals through collaboration with the senior leadership team on strategic projects.
  • Implementing creative, forward-thinking management practices regarding the management of inventory, supplier negotiations and the driving of cost to improve margins and revenue growth.
  • Collaboration with sales, operations, and finance to maximize delivery performance, inventory turns, and working capital.

Qualifications:

  • A minimum of a Bachelor’s Degree in Engineering, Supply Chain, or Business Management is required (MBA or MS preferred).
  • 10 – 15 years of professional experience related to purchasing management, with 3 -5 years of senior level responsibility and 5 or more years of experience in inventory management.
  • Must be able to lead with little direction and handle multiple projects with conflicting requirements and deadlines.
  • Must have excellent written and verbal communication skills.
  • Qualified candidates will be enthusiastic with the ability to lead and energize others.

 

If you are qualified for this position, please apply using our secure online form.

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Construction Administrator

Location: Peru, NY

Description:

Our client is looking for a Construction Administrator to join their team. The Construction Administrator will be performing a variety of office management and project management duties in order to build a pro-active working relationship across the organization to better understand business requirements, improve process, and drive success. This is a full-time, permanent position.

Responsibilities include:

  • Working with management, individuals and teams to define development needs.
  • Manage Payroll, A/P, and A/R processes and personnel.
  • Assessment of and improvements to existing Payroll, A/P, and A/R systems and processes.
  • Coordinating initiatives to improve skills and competencies.
  • Know the deliverables for the internal and external clients.
  • Manage support resources so work is executed in an effective and timely manner.
  • Coordinate project setup along with project close out phases to facilitate best practices identification and shared learning experiences.
  • Developing and leading process improvement initiatives including: daily management meetings, organizational and individual training and development.
  • Perform job safety analysis (JSA) at job sites and actively reinforce the importance of safety.

Qualifications:

  • A minimum of a Bachelor’s Degree in Operations Management, Business Administration, or a related field is required.
  • A minimum of 5-7 years of work experience in the electrical contracting industry or related field is required.
  • Candidates must have a demonstrated ability to work in a fast paced project management environment which support operational and routine projects.
  • Must understand how systems and processes are used to effect marketplace competition.
  • Excellent written and oral communication skills.
  • Proficient using Microsoft Office Suite software.
  • Timberline Software experience.

 

If you are qualified for this position, please apply using our secure online form.

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Senior Financial Analyst

Location: Albany, NY

Job Description:

Our client is currently seeking a Senior Financial Analyst to join their team. The Financial Analyst will primarily be responsible for the preparation and review of finance and tax analyses for clients. This is a full-time, permanent position.

Responsibilities Include:

  • Preparation and review of financial analysis performed for clients. This will include but is not limited to income tax returns and financial statements.
  • Assisting with the coordination of an audit with a public accounting firm. Review of journal entries and preparation of financial statements.
  • Assessment of completed reports from team members for accuracy before submittal to clientele.
  • Income tax research, concerning complex tax issues encountered by team members.
  • Income tax projection for clients, related entities, and family members.
  • Preparation of income tax returns for clients. Income tax returns completed will include individual, trust, entity, foundation, and gift returns.

Qualifications:

  • Bachelors Degree in Finance or Accounting.
  • 8 years of experience as a Financial Analyst with an Income Tax focus.
  • Advanced Microsoft Excel skills are required for this position.
  • Experience using Quickbooks, PortfolioCenter, and GoSystem Tax RS.
  • Excellent written and verbal communication skills are required. The candidate must be extremely well organized and very attentive to detail.

 

If you are qualified for this position, please apply using our secure online form.

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