Title Clerk

Location: Albany, NY

Description:

Our client is currently seeking an experienced Title Clerk to join their team. The Title Clerk will be responsible for performing day to day administrative and clerical tasks such as answering phones and filing.

Responsibilities Include:

  • Answering phones, taking messages, providing a high level of customer service at all times.
  • Reviewing and gathering of residential documents.
  • Drafting and submitting title claims.
  • Ensuring state regulations are being followed.

Qualifications:

  • An Associate’s Degree is preferred.
  • At least one year working as a Title Clerk for real estate.
  • Must be able to manage time and stay organized in order to meet strict deadlines.
  • Proficient using Microsoft Office Suite software.
  • Excellent written and verbal communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Finance Assistant

Location: Latham, NY

Description:

Our client is currently seeking an experienced administrative assistant to join their team as the Finance Assistant to the VP of Finance. The Finance Assistant will be responsible for performing various administrative duties to support the VP of Finance throughout their daily work agenda.

Responsibilities Include:

  • Preparation and review of monthly bank reconciliations and sales tax returns.
  • Cost tracking for Utilities, Insurance, and sales in Non-Sales Tax registered states.
  • Being the acting liaison between Insurance Agents and Sales Tax Processors.
  • Processing sales tax notices.
  • Maintenance of client, supplier, and vendor Certificates of Insurance. Perform yearly audits, request new, and retire old certificates.
  • Invoice creation and inventory maintenance including fixed asset control and monthly depreciation schedule.
  • Processing of payroll.

Qualifications:

  • A Bachelor’s Degree in Accounting, Business or related field with a minimum of 3 years of experience working in an administrative role.
  • Experience preparing and processing various monthly cost and tax reports.
  • Must be experienced working with payroll.
  • Must be extremely organized with very strong time management and prioritization skills.
  • Must have excellent written and verbal communication skills.
  • Experience using Electronic Invoicing Software is a plus.
  • Must be proficient using Microsoft Office Suite software.

 

If you are qualified for this position, please apply using our secure online form.

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Executive Administrative Assistant

Location: Albany, NY

Description:

Our client is currently seeking to employ an Executive Administrative Assistant to support the Managing Director with their day-to-day responsibilities. This is a full-time, contract to hire position.

Responsibilities Include:

  • Administrative and clerical functions (general office duties) to support the Managing Director, these can consist of answering phones, taking messages, transferring calls, greeting visitors, filing, note taking, etc.
  • Tracking expenses and budgeting.
  • Setup and maintain filing systems (paper and electronic).
  • Assist the hiring manager with the setup of new and termed employees.
  • Scheduling meetings and travel arrangements (all aspects of travel) and maintaining calendars.
  • Greet and accommodate visitor needs, resolve inquiries, and direct to the appropriate people as necessary.

Qualifications:

  • A minimum of an Associate’s Degree and 2 years of experience are required for this position.
  • Must be proficient using Microsoft Office Suite software.
  • Excellent written and verbal communication skills and the ability to manage time effectively.
  • Must be highly organized and detail oriented.

 

If you are qualified for this position, please apply using our secure online form.

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Legal Secretary / Paralegal

Location: Schenectady, NY

Our client is currently seeking a Legal Secretary/Paralegal specializing in Matrimonial and Family law. The Paralegal will be responsible for administrative and clerical duties assisting a partner and associate in their day-to-day operations. This is a full-time, permanent position.

Responsibilities Include:

  • Taking dictation via stenography, transcribing and composing correspondence. The Paralegal will have heavy contact with clients throughout the litigation process.
  • Conducting legal research and drafting pleadings.
  • Administrative duties such as: answering phones, copy and fax documents, organization of logs and files, billing, appointments, and calendars.

Qualifications:

  • Must have matrimonial law experience, at least 8 years.
  • Must have the ability to maintain confidential information.
  • Candidates will have a strong attention to detail and excellent interpersonal, written, and verbal communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Receptionist

Location: Albany, NY

Description:

Our client is currently seeking a Receptionist with at least 2 years of experience. This is a full-time, permanent position.

  • Provide customer service/answering customer questions.
  • Administrative and clerical functions such as data entry and processing.
  • Handling incoming calls in a professional manner, following up or allocating calls deemed appropriate by management.

Qualifications:

  • Must be able to type at least 45 WPM.
  • Superior phone skills.
  • High level of proficiency in Microsoft Word, Excel, and Outlook.
  • Demonstrated ability to produce well-written business correspondence.

 

If you are qualified for this position, please apply using our secure online form.

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Collections Legal Assistant – Team Lead

Location: Albany, NY

Description:

Our client is currently seeking a Collections Legal Assistant – Team Lead. This is a full-time, permanent position located in Albany.

Responsibilities include:

  • Review and set up claims (including determining claim amount, creditors, term of delinquency, subject of claim, etc.)
  • Primary responsibilities include overseeing and maintaining all collections files.
  • Review and analyze notices, invoices, etc.
  • Managing collections department.

Qualifications:

  • Degree and/or certification in legal research/writing, paralegal, or related area.
  • Strong writing ability is important as there is a great deal of drafting and correspondence work.
  • At least 3 years of related experience (collections background/experience a must).
  • 1-2 years of management/supervisory experience.
  • Proficiency in Microsoft Office products (Word, Excel, Outlook).
  • Exceptional written communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Employee Benefits Assistant

Location: Albany, NY

Description:

Our client is currently seeking an Employee Benefits Assistant. This is a full-time, permanent benefits assistant role, great for entry-level applicants.

Responsibilities include:

  • Administrative duties to support the employee benefits department to meet insurance needs.
  • Tracking inbound employee benefits claims calls. Assist the response and follow through for claims calls in an administrative capacity (provide necessary claims documentation, records, etc.)
  • Maintaining general administrative functions including creating and organizing renewal folders, data entry, etc.
  • Ability to resolve client’s service and billing issues while handling routine correspondence.
  • Assist team members on the renewal process and any service issues.
  • Working on various market research projects.

Qualifications:

  • Associates Degree (A.A.) is preferred.
  • The ideal candidate must have at least 1 year of Benefits experience.
  • Experience working with Healthcare Insurance.
  • Proficiency in TAM and Microsoft Office products (Word, Excel, PowerPoint, Outlook).

 

If you are qualified for this position, please apply using our secure online form.

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Personal Lines Sales Assistant

Location: Albany, NY

Description:

Our client is currently seeking a Personal Lines Sales Assistant. This is a full-time, permanent sales assistant position.

Responsibilities include:

  • Tracking inbound claims calls. Responding and following through with claims calls.
  • Writing insurance applications and maintaining knowledge of insurance products.
  • Handling a variety of administrative duties to support the insurance needs of clients and sales representatives.
  • Ability to resolve client’s service and billing issues while handling routine correspondence.

Qualifications:

  • Bachelor’s Degree in Business or related field, plus at least two years of experience in sales (insurance industry preferred).
  • Current NYS Property and Casualty or Personal Lines Licensure.
  • Demonstrated proficiency in Microsoft Office Products (Word, Excel, Outlook).

 

If you are qualified for this position, please apply using our secure online form.

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Front Desk Receptionist

Location: Albany, NY

Description:

Our client is looking for a Receptionist for their fast paced front desk team. This is a full-time, permanent front desk receptionist position.

Great entry level opportunity with room to grow in the company. The client is looking for someone to join their team who has the potential to move up toward assistant management and management and then senior management role in the future.

Responsibilities include:

  • Scheduling appointments
  • Managing the calendar
  • Answering phones calls from customers with booking questions
  • Making scheduling changes for the convenience of both the guest and company staff.

The ideal candidate will have the following:

  • Full availability, flexible schedule (business is open 7 days/week).
  • Previous customer service experience working with phones and cash register.
  • Retail experience preferred.

If you are qualified for this position, please apply using our secure online form.

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Benefits Assistant

Location: Albany, NY

Description:

Our client is currently seeking a Benefits Assistant.  This is a full-time, permanent position

 Responsibilities include:

  • Handling a variety of administrative duties to support the employee benefits department to meet insurance needs.
  • Maintaining general administrative functions including creating and organizing renewal folders.
  • Ability to resolve client’s service and billing issues while handling routine correspondence.
  • Working with team members on the renewal process and any service issues.
  • Working on various research projects.

Qualifications:

  • Associates Degree (A.A.) is preferred.
  • The ideal candidate must have at least 1 year of Benefits experience.
  • Proficiency in TAM and Microsoft Office products (Word, Excel, PowerPoint, Outlook).

 

If you are qualified for this position, please apply using our secure online form.

Submit Your Resume