Part-Time Administrative Assistant

Description:

Our client is currently seeking a Part-Time Administrative Assistant at their Albany, NY office. Working hours for this position are 4 hours a day Monday – Friday, times are flexible to accommodate child care or school. The Administrative Assistant would be responsible for managing front desk operations. Bi-lingual candidates (English and Spanish) are preferred.

Responsibilities Include:

  • Managing multiple phone lines, answering calls and obtaining information from callers as necessary.
  • Creation of support tickets within the business automation system.
  • Client follow up through phone calls and email.
  • General Bookkeeping: invoices, accounts receivable follow up, bills and payroll entry, and bank deposits.

Qualifications:

  • A minimum of an Associates degree is required, a Bachelor’s Degree is preferred.
  • Valid driver’s license and reliable transportation
  • Must be very well organized and able to manage time effectively.
  • Must have excellent written and verbal communication skills.
  • Proficient with Microsoft Office Suite software.

 

If you are qualified for this position, please apply using our secure online form.

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Office Administrator

Description:

Our client is currently seeking an experienced Office Administrator to join their team in Peru, NY. The primary responsibility of the Office Administrator is to assist the PMO with will be to assist with process improvement, maintenance of the organization’s systems, and development needs to ensure high levels of organizational performance.

Responsibilities Include:

  • Ensure critical enabling systems and processes are improved as needed to meet business requirements.
  • Internally promote the use of the critical enabling systems and processes to ensure customer satisfaction.
  • Understand and stay up-to-date on the deliverables for internal and external PMO customers.
  • Manage office support resources
  • Ensure that work is delegated effectively to ensure high quality and timely execution.
  • Coordinate projects from setup to close to ensure best practices are being utilized.
  • Assist with the organization’s Business Excellence planning to ensure the PMO is in a position where they can support the organization’s ability to reach their business goals.
  • Assist with safety enforcement internally and externally at job sites.
  • Lead and coordinate new systems or existing systems development and enhancement.
  • Develop process improvement initiatives including: daily management meetings, organizational and individual training and development.

Qualifications:

  • A Bachelor’s degree in Operations Management, Business Administration, or related field.
  • Training or certification in project management is preferred.
  • 5-7 years of experience working in the electrical contracting industry.
  • Must have proven success working in a fast paced project management / support role.
  • Excellent written and verbal communication skills.
  • Proficient using Microsoft Office Suite software.
  • Highly organized with an attention to detail.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Professional

Job Description:

Our client is currently seeking an Administrative Professional to join their team. This is a full-time, permanent position located in the Albany, NY area.

Requirements Include:

  • Administrative and clerical duties will be the main priority.
  • Answering incoming phone calls, making outgoing calls.
  • Managing calendars, setting up appointments.

Qualifications:

  • A Bachelor’s Degree from an Accredited College or University is required.
  • Must be proficient with Microsoft Office Suite software, AMS 360 knowledge is a plus.
  • Must have strong written and verbal communication skills.
  • Phone etiquette must be excellent.

 

If you are qualified for this position, please apply using our secure online form.

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Executive Administrative Assistant

Description:

Our client is currently looking for an Executive/Administrative Assistant to fill a full-time, permanent role at their Albany office. The executive administrative assistant’s primary responsibility will be operating the front desk, meeting and greeting visitors and answering incoming calls. We are looking for a smart, friendly, highly organized, and professional candidate to fill this role.

Responsibilities Include:

  • Front desk reception, answering incoming phone calls, greeting visitors coming into the office, and answering inquiry emails.
  • Initiating telecommunication with applicants. Making appointment confirmation calls/emails.
  • Completion of weekly payroll – adding of time sheets.
  • Editing, copying, formatting, and filing of documents. Data entry.
  • Maintaining the executive and office staff appointment schedules.
  • Assisting the executive through information management and support.
  • Maintain office supplies inventory.
  • Completion of projects as assigned by management.

Qualifications:

  • A minimum of an Associate’s Degree from an accredited college or university.
  • Previous receptionist /administrative assistant /customer service experience is a plus.
  • Qualified candidates must be extremely proficient with computers with a typing speed of at least 70 WPM and possess a strong working knowledge of Microsoft Office Suite software.
  • Must have excellent written and verbal communication skills.
  • Must be comfortable on the phone.
  • Must be very organized and detail oriented, highly motivated, and personable.
  • Must be able to start immediately.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant

Job Description:

Our client is currently seeking an Administrative Assistant to join their team in Albany, NY. This administrative assistant role is a contract to hire position starting off around 20-25 hours per week with the opportunity for full-time employment. The Administrative Assistant will have the primary responsibility of assistance with data entry.

Requirements include:

  • Heavy data entry for the first 2 months. Using Microsoft Word and Excel for most data entry.
  • Conducting internet based research.
  • Assist with onsite appraisal.

Qualifications:

  • The ideal candidate will have a Bachelor’s Degree or equivalent education.
  • Must be proficient using a computer. Familiar with Microsoft Office Suite, Internet Explorer, Chrome.
  • Familiarity with digital sketching programs.

 

If you are qualified for this position, please apply using our secure online form.

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Receptionist

Our client is currently seeking a Receptionist with at least 2 years of experience. This is a full-time, permanent position located in the Albany, NY area.

Description:

  • Provide customer service/answering customer questions.
  • Administrative and clerical functions such as data entry and processing.
  • Handling incoming calls in a professional manner, following up or allocating calls deemed appropriate by management.

Qualifications:

  • Must be able to type at least 45 WPM.
  • Superior phone skills.
  • High level of proficiency in Microsoft Word, Excel, and Outlook.
  • Demonstrated ability to produce well-written business correspondence.

 

If you are qualified for this position, please apply using our secure online form.

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Project Assistant (Temporary)

Job Description:

We are hiring! We have a Temporary Project Assistant role that we are looking to fill immediately. This position will be a 2 month project, Monday – Friday (9am – 5pm). The position involves the online transferring of data within our company database.

Responsibilities include:

  • Data entry and validation.
  • Reviewing the quality of existing documentation.
  • Making necessary changes to documentation to ensure accurate entry.

Qualifications:

  • Qualified candidates will be extremely proficient with computers.
  • Have a typing speed of at least 70 WPM
  • Must be very detail oriented.
  • Must be able to start immediately.

 

If you are qualified for this position, please apply using our secure online form.

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Building Plans Examiner

Description:

Our Client is currently seeking a Building Plans Examiner to review plans and specifications for compliance with codes and town/city ordinances for residential construction. This is a full-time, permanent position located in the Saratoga, NY area.

Responsibilities include:

  • Assisting building inspector with the review/inspection of residential construction projects as necessary.
  • Advising architects, designers, contractors, and developers on code and design requirements.
  • Preparation and maintenance of records of plan checking procedures.
  • Ensuring proper permits are obtained and posted throughout construction process.
  • Assist in the examination of plans and specifications throughout the construction process.
  • Answering public inquiries about regulations pertaining to the building construction or renovations.
  • Meeting with the clients and necessary construction crew to explain code and zoning requirements.

Qualifications:

  • Two years of experience working with building inspection and plan checking.
  • Knowledge of building codes, zoning requirements, and building materials and methods.
  • Ability to read blueprints.
  • Knowledge of safe workplace practices.
  • Strong written and verbal communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Appointment Scheduler

Description:

Our client is currently seeking an Appointment Scheduler for a full-time, permanent position located near Albany, NY. The appointment scheduler will be acting as an assistant to the sales team by scheduling times to view product demos. This is an incentive driven position with opportunity for career path advancement to management.

Responsibilities include:

  • Heavy out-going phone use, to schedule, reschedule, or cancel appointments.
  • Process demo appointment scheduling for sales team.
  • Follow through on warm leads to schedule demo viewings.
  • Provide coverage for the sales team when necessary.

Qualifications:

  • 4 year Degree in Marketing/Business is preferred.
  • Outgoing call center background is a must.
  • History of measured success as a Sales Assistant or in Collections.
  • The qualified candidate will be a results driven individual, a “go-getter” with the drive to go above and beyond their required job duties.

 

If you are qualified for this position, please apply using our secure online form.

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Collections Legal Assistant – Team Lead

Our client is currently seeking a Collections Legal Assistant – Team Lead. This is a full-time, permanent position located in Albany.

Responsibilities include:

  • Review and set up claims (including determining claim amount, creditors, term of delinquency, subject of claim, etc.)
  • Primary responsibilities include overseeing and maintaining all collections files.
  • Review and analyze notices, invoices, etc.
  • Managing collections department.

Qualifications:

  • Degree and/or certification in legal research/writing, paralegal, or related area.
  • Strong writing ability is important as there is a great deal of drafting and correspondence work.
  • At least 3 years of related experience (collections background/experience a must).
  • 1-2 years of management/supervisory experience.
  • Proficiency in Microsoft Office products (Word, Excel, Outlook).
  • Exceptional written communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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