Administrative Writer

Location: Albany, NY

Description:

Our client is currently seeking a skilled writer / editor for a long-term contract position as an Administrative Writer. The writer will be responsible for the drafting and administrative support of departmental administrative policies until they reach final approval.

Responsibilities Include:

  • Coordinating the revision of administrative policies with multiple editors / work groups.
  • Writing / drafting out policies within established formats and guidelines.
  • Sending drafts to management for approvals and to designated work groups.
  • Attend policy meetings, notating suggested changes, compiling recommendations.
  • Implementing recommended changes and resubmitting policies for approval.
  • Documenting all edits / omissions using the track-change feature of Microsoft Word throughout entire revision process.
  • Upon approval, coordinate the publication of the policy onto the departmental intranet.

Qualifications:

  • A Bachelor’s Degree in English or equivalent experience is required.
  • Extremely strong written and verbal communication skills are required.
  • Administrative experience is a plus.
  • Must be able to work within a highly structured and regulated environment.

 

If you are qualified for this position, please apply using our secure online form.

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Medical Receptionist

Location: Schenectady, NY

Description:

Our client is currently seeking a Receptionist to join their front office team. The Receptionist will be responsible for various administrative and secretarial functions within a medical office. This is a full-time, permanent role.

Responsibilities Include:

  • Greeting and assisting all patients / visitors that enter the office. Patient Registration.
  • Notifying practitioner of appointment arrivals, assisting patients to examination rooms.
  • Entering / processing and review of patient information and medical documentation (for accuracy and completeness) to ensure compliance standards are being met.
  • Scan patient documents and obtaining the necessary documentation from both patients and physicians ensuring timely treatment.
  • Using the predetermined scheduling guidelines, schedule appointments.
  • Answering multiple telephone lines; transfer calls, take messages, transferring phone lines to on call clinician at end of day.
  • Perform appointment reminder calls for patient appointments.
  • Collecting payments, processing credit card transactions.
  • Perform filing, typing, mailing and other various administrative / secretarial projects as needed.

Qualifications:

  • A minimum of a High School Diploma is required.
  • Prior administrative / secretarial experience is required. Preferably in a medical office.
  • Excellent interpersonal, written and verbal communication skills are required.
  • Must be very well organized and able to multi-task.
  • Must be attentive to detail.
  • Proficiency using Microsoft Office and Outlook is required.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant (Temporary Assignment)

Location: Troy, NY

Description:

Our client is currently seeking the assistance of a temporary Administrative Assistant. The position will last 12 weeks with an additional 2 weeks of training. The Administrative Assistant will be primarily responsible for daily administrative tasks throughout the temporary assignment.

Responsibilities Include:

  • Performing daily office administrative tasks such as, opening and closing the office.
  • Greeting office visitors and answering customer inquiries via phone / email.
  • Handling leasing calls, providing customers with information, pricing, and screening.
  • Scheduling showings and adding to manager’s calendar.
  • Following up to showings. Set up leasing documentation as necessary.
  • Manage schedules.
  • Attending to outgoing and certified mail.
  • Input work orders, assist with scheduling and distribution.
  • Accounts payable functions.
  • Maintaining the car roster
  • Oversee pickup and delivery of uniforms and other scheduled deliveries.

Qualifications:

  • A minimum of an Associate’s Degree with at least 3 years of experience performing administrative duties are required. Experience working within Real Estate (preferably leasing) is desired.
  • Must be very well-organized with attention to detail.
  • The ability to multi-task is required.
  • Must have excellent interpersonal, written and verbal communication skills.
  • Proficient using Microsoft Office Suite software.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant / Receptionist

Location: Latham, NY

Description:

Our client is currently seeking an Administrative Assistant / Receptionist to join their team. The Administrative Assistant will be responsible for a variety of administrative / clerical office tasks and answering the phones. This is a contract-to-hire position.

Responsibilities Include:

  • Performing administrative and clerical duties to assist in the daily operation of the office.
  • Answering multiple phone lines and greeting visitors with professionalism and excellent customer service.
  • Drafting various documents, typing of notes, reports, etc.
  • Office mailings (outgoing, incoming)
  • Maintaining office documentation, file management.

Qualifications:

  • A minimum of 2 years experience working as an Administrative Assistant / Receptionist is required.
  • Must have excellent interpersonal, written and verbal communication skills.
  • Excellent phone etiquette with the ability to answer multiple phone lines.
  • Must have strong Microsoft Office Suite software skills. Must have the ability to type at least 60WPM.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant

Location: Albany, NY

Our client is seeking to employ an experienced Administrative Assistant for their Capital Region location. The Administrative Assistant will be primarily responsible for office coordination by performing daily administrative and clerical functions. This is a full-time permanent.

Responsibilities Include:

  • Coordinate the preparation of reports. Taking meeting notes as necessary and typing reports as needed.
  • Assist with scheduling. Scheduling meetings, assigning administrative projects as required.
  • Maintain supplies inventory, checking supplies stock, placing orders for stock replacement.
  • Schedule repairs for office equipment.
  • Record keeping, filing, etc.
  • Assist customers as needed, answering phones, responding to inquiries via email, etc.

Qualifications:

  • A minimum of a Bachelor’s Degree and 2 years of administrative / clerical experience are required.
  • Must have proficiency in Microsoft Office Suite software.
  • Must have excellent written and verbal communication skills.
  • Ability to analyze information, problem solve, and prioritize workload.

 

If you are qualified for this position, please apply using our secure online form.

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Claims Customer Service Representative

Location: Albany, NY

Description:

Our client is currently seeking an experienced customer service professional to join their expanding team as a Claims Customer Service Representative. The Claims Customer Service Rep will be responsible for the provision of the highest quality customer service to clients in order to build customer loyalty and improve retention. This is a contract to hire position.

Responsibilities Include:

  • Diligent answering and response to member and provider telephone inquiries.
  • Providing customers with high quality customer service (timely accurate, and courteous responses).
  • Providing accurate and thorough interpretation of benefits, eligibility, and claims information.
  • Follow-up with internal departments in order to resolve difficult and/or aging inquiries.
  • Bring issues to management as necessary.
  • Achieve and maintain performance and quality expectations.
  • Ensure compliance with HIPPA regulations.

Qualifications:

  • A minimum of a GED is required. An Associate’s Degree is preferred.
  • Must have at least one year of equivalent work experience. Customer Service, Health Care or Insurance experience required.
  • Prior experience in an ACD call center environment is a plus.

 

If you are qualified for this position, please apply using our secure online form.

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Bookkeeper

Location: Albany, NY

Description:

We are currently recruiting for a part-time Bookkeeper for an established organization in the Capital Region.

Responsibilities include:

  • Record keeping of financial transactions for the business using Quickbooks software.
  • Verify, allocate and post details of transactions to subaccounts in general journals.
  • Reconcile and Balance accounts.
  • Responsible for Accounts Payable and Accounts Receivable tasks.

Qualifications:

  • At least 2 years bookkeeping experience (Not-for-profit experience is preferred.)
  • Knowledge of reconciling and balancing accounts.
  • Must have experience with Quickbooks.

 

If you are qualified for this position, please apply using our secure online form.

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