Administrative Support Specialist

Location: Latham, NY

Description:

Our client is looking to employ an Administrative Support Specialist. The role of the Administrative Support Specialist will comprise of Administrative and Clerical duties to help with the day to day operations of the office.

Responsibilities Include:

  • Handling multiple phone lines, taking messages, routing calls, etc.
  • Greeting visitors coming into the office.
  • Creating routine office letters, memos, proposals, and mail merges.
  • Maintenance of the general office filing system. Organizing and maintaining contacts.
  • Scheduling appointments, meetings, seminars, web meetings, etc.
  • Updating and maintaining department calendars, time cards, and expenses. Provide departmental support as needed (help with proposals, coordinate travel arrangements, etc.)
  • Quality check all outgoing correspondence.

Qualifications:

  • AAS Degree with at least 5 years of Administrative support experience is required (experience working in the Engineering industry is preferred).
  • Must be able to work with multiple managers and support multiple employees simultaneously.
  • Customer service driven with excellent organization and written and verbal communication skills.
  • Must be proficient using Microsoft Office Suite.
  • Must have the ability to maintain confidentiality.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant

Location: Saratoga, NY

Description:

Our client is currently seeking an Administrative Assistant to join their team. The administrative will be the initial contact for incoming visitors, vendors, and employees and is responsible for assisting with the overall “flow” of the office. This is a temp-to-perm position, great for entry level candidates!

Responsibilities include:

  • Maintaining the welcoming reception area.
  • Operating multiple phone lines.
  • Processing of all incoming and outgoing mail and shipments, this includes sorting and delivery.
  • Administrative and clerical duties such as updating reports and publications, attending meetings as necessary and taking/distributing notes, maintaining and tracking databases, creating reports as needed, and assisting with daily operations.
  • As the point-of-contact with vendors, delivery services, office supply vendors, etc. the administrative assistant will be responsible for supplies and equipment inventory, ordering, and tracking.

Qualifications:

  • A minimum of 2 years working in an administrative/clerical role.
  • Must be able to multi-task and maintain a high level of accuracy.
  • Must have excellent written and verbal communication skills.
  • Must be highly proficient using Microsoft Office Suite software, with the ability to train others in using the software.
  • Must have working knowledge of standard office equipment and software.

 

If you are qualified for this position, please apply using our secure online form.

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LPN

Location: Albany, NY

Description:

Our client is currently seeking an experienced LPN to join their Albany office. This Licensed Practical Nurse will be assist them with their administrative/clerical and clinical office duties.

Responsibilities Include:

  • The LPN will be performing basic clinical work on a daily basis including, but not limited to: taking vital signs, pulmonary function testing, venipuncture, EKG’s, and medical evaluations.
  • Administrative/clerical functions will also be performed on a daily basis including, but not limited to: appointment scheduling, entering and maintaining medical records, billing patients, correspondence with insurance providers.

Qualifications:

  • Must be a Licensed Practical Nurse.
  • 5 years of experience working in an administrative and clinical LPN role.
  • Computer skills are required for this position: Internet, email and Microsoft Office software are preferred.

 

If you are qualified for this position, please apply using our secure online form.

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Investor Support

Location: Saratoga County, NY

Description:

Our client is currently seeking an Investor Support staff member to join their team. The Investor Support staff member will be responsible for providing support services for the investor teams. This is a full-time, permanent position.

Responsibilities Include:

  • Read and analyze financial reports to assist investor teams as necessary.
  • Administrative duties such as data entry and document review, editing, and formatting. Copying, scanning, and filing will be required as well.
  • Process, track, and follow up regarding large volume mailing (electronic and hard copy).

Qualifications:

  • A minimum of an Associate’s Degree in Business Administration or related field is required.
  • Banking and Finance background is strongly preferred.
  • 4 years of administration experience is required (CRM is preferred).
  • Must be highly proficient using Microsoft Office Suite software, Adobe Acrobat, and web-based applications.
  • Must be able to manage time well and meet tight deadlines for multiple projects with varying priorities.
  • Must have excellent written and verbal communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant

Location: Saratoga County, NY

Description:

Our client is seeking an Administrative Assistant for their executive team. They will be responsible for a variety of services from processing data at the front desk to providing direct support for executive team members. This is a full-time, permanent position.

Responsibilities Include:

  • Providing support for the executive team as necessary
  • Greeting and managing visitors
  • Scheduling meetings, reservations and booking travel plans
  • Processing incoming and outgoing mail
  • Handling deposits
  • Handling the business newsletter

Qualifications:

  • An Associate’s Degree is preferred.
  • 3-5 years of administrative work experience is required.
  • Must be highly proficient using Microsoft Office Suite software and web-based applications.
  • Candidates must be very detail oriented with great time management skills.
  • Must have excellent written and verbal communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Part-Time Administrative Assistant

Location: Albany, NY

Description:

Our client is currently seeking a Part-Time Administrative Assistant at their Albany office. Working hours for this position are 4 hours a day Monday – Friday, times are flexible to accommodate child care or school. The Administrative Assistant would be responsible for managing front desk operations. Bi-lingual candidates (English and Spanish) are preferred.

Responsibilities Include:

  • Managing multiple phone lines, answering calls and obtaining information from callers as necessary.
  • Creation of support tickets within the business automation system.
  • Client follow up through phone calls and email.
  • General Bookkeeping: invoices, accounts receivable follow up, bills and payroll entry, and bank deposits.

Qualifications:

  • A minimum of an Associates degree is required, a Bachelor’s Degree is preferred.
  • Valid driver’s license and reliable transportation
  • Must be very well organized and able to manage time effectively.
  • Must have excellent written and verbal communication skills.
  • Proficient with Microsoft Office Suite software.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Professional

Location: Albany, NY

Job Description:

Our client is currently seeking an Administrative Professional to join their team. This is a full-time, permanent position located in the Albany, NY area.

Requirements Include:

  • Administrative and clerical duties will be the main priority.
  • Answering incoming phone calls, making outgoing calls.
  • Managing calendars, setting up appointments.

Qualifications:

  • A Bachelor’s Degree from an Accredited College or University is required.
  • Must be proficient with Microsoft Office Suite software, AMS 360 knowledge is a plus.
  • Must have strong written and verbal communication skills.
  • Phone etiquette must be excellent.

 

If you are qualified for this position, please apply using our secure online form.

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Executive Administrative Assistant

Location: Albany, NY

Description:

Our client is currently looking for an Executive/Administrative Assistant to fill a full-time, permanent role at their Albany office. The executive administrative assistant’s primary responsibility will be operating the front desk, meeting and greeting visitors and answering incoming calls. We are looking for a smart, friendly, highly organized, and professional candidate to fill this role.

Responsibilities Include:

  • Front desk reception, answering incoming phone calls, greeting visitors coming into the office, and answering inquiry emails.
  • Initiating telecommunication with applicants. Making appointment confirmation calls/emails.
  • Completion of weekly payroll – adding of time sheets.
  • Editing, copying, formatting, and filing of documents. Data entry.
  • Maintaining the executive and office staff appointment schedules.
  • Assisting the executive through information management and support.
  • Maintain office supplies inventory.
  • Completion of projects as assigned by management.

Qualifications:

  • A minimum of an Associate’s Degree from an accredited college or university.
  • Previous receptionist /administrative assistant /customer service experience is a plus.
  • Qualified candidates must be extremely proficient with computers with a typing speed of at least 70 WPM and possess a strong working knowledge of Microsoft Office Suite software.
  • Must have excellent written and verbal communication skills.
  • Must be comfortable on the phone.
  • Must be very organized and detail oriented, highly motivated, and personable.
  • Must be able to start immediately.

 

If you are qualified for this position, please apply using our secure online form.

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Receptionist

Location: Albany, NY

Description:

Our client is currently seeking a Receptionist with at least 2 years of experience. This is a full-time, permanent position.

  • Provide customer service/answering customer questions.
  • Administrative and clerical functions such as data entry and processing.
  • Handling incoming calls in a professional manner, following up or allocating calls deemed appropriate by management.

Qualifications:

  • Must be able to type at least 45 WPM.
  • Superior phone skills.
  • High level of proficiency in Microsoft Word, Excel, and Outlook.
  • Demonstrated ability to produce well-written business correspondence.

 

If you are qualified for this position, please apply using our secure online form.

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Project Assistant (Temporary)

Location: Albany, NY

Job Description:

We are hiring! We have a Temporary Project Assistant role that we are looking to fill immediately. This position will be a 2 month project, Monday – Friday (9am – 5pm). The position involves the online transferring of data within our company database.

Responsibilities include:

  • Data entry and validation.
  • Reviewing the quality of existing documentation.
  • Making necessary changes to documentation to ensure accurate entry.

Qualifications:

  • Qualified candidates will be extremely proficient with computers.
  • Have a typing speed of at least 70 WPM
  • Must be very detail oriented.
  • Must be able to start immediately.

 

If you are qualified for this position, please apply using our secure online form.

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