Referral Intake Legal Assistant

Location: Albany, NY

Description:

Our client is currently seeking a Referral Intake Legal Assistant to support the legal assistants and file attorneys. This is a full-time, permanent position.

Responsibilities Include:

  • Gather, enter, and process new referrals from clients, update referral information in Time Matters as necessary.
  • Order Title Searches, follow up with clients and title companies, and request missing documents as needed.
  • Draft and send out notices on files. This will include debt validation, Fannie/Freddie, Demand, and 90 day notice letters.
  • Run checks against borrowers and defenders.
  • Monitor BANKO system for borrower bankruptcy.
  • Update systems as necessary; Time Matters, LPS, Redbooth, and Quandis.

Qualifications:

  • A minimum of a High School diploma or its equivalent is required for the position.
  • Prior experience working in an office is required.
  • Must be proficient using a computer.
  • Must have excellent interpersonal, written and verbal communication skills.
  • Candidates need to be detail oriented with strong problem solving skills.

 

If you are qualified for this position, please apply using our secure online form.

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Conference Legal Assistant

Location: Albany, NY

Description:

Our client is currently seeking a Conference Legal Assistant. The Conference Legal Assistant will report to the Settlement Conference / Loan Workout team lead and will support the Legal Assistants and file attorney as needed. This is a full-time, permanent position.

Responsibilities Include:

  • The preparation and submittal of Special Request for Judicial Intervention documents to the court.
  • Set up Settlement and Status conferences throughout NYS. Follow up with the courts on settlement conference dates.
  • Prepare files and receive notices for the settlement conferences, update clients and appearing attorneys as needed.
  • Run daily reports in Time Matters ensuring appearance coverage and that files are prepared for conferences.
  • Update Time Matters, LPS, Redbooth, and Quandis as necessary.
  • Perform additional administrative and clerical duties and needed.

Qualifications:

  • A minimum of a High School diploma or its equivalent is required for the position.
  • Prior experience working in an office is required.
  • Must be proficient using a computer.
  • Must have excellent interpersonal, written and verbal communication skills.
  • Candidates need to be detail oriented with strong problem solving skills.

 

If you are qualified for this position, please apply using our secure online form.

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Office Manager – Accounting

Location: Latham, NY

Description:

Our client is currently seeking an Office Manager with focus on accounting who is experienced in the construction industry. The Office Manager role is full-time (Monday- Friday). This Direct Hire employee must have an extensive knowledge of QuickBooks and completing AIA Documents.
Responsibilities Include:

  • Performing daily operational tasks and provide project support as needed.
  • Creating and maintaining project files, assist with scheduling and billing.
  • Track job invoices, manage timesheets and expense reports.
  • Ensure the proper execution of contractual requirements.
  • Assist with bidding process as needed.

Qualifications:

  • Bachelor’s Degree in Accounting and a minimum of 5 years of experience in a Bookkeeping/ Accounting role in a construction environment.
  • Strong A/P and A/R experience and be skilled using Quickbooks.
  • Experienced with AIA Documents.
  • Experienced with ADP Payroll.
  • Must be proficient with Microsoft Office, (Word, Excel, Access, PowerPoint).
  • Outstanding communication (Verbal and Written) skills.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant

Location: Troy, NY

Description:

Our client is seeking to employ an experienced Administrative Assistant for their Capital Region location. The administrative assistant will be working directly for the President, and will be responsible for the assistance with the President’s day-to-day operations. This is a temp-to-perm position.

Responsibilities Include:

  • Coordinate the preparation of reports. Taking meeting notes for the President and necessary staff members and typing reports as needed.
  • Assist with the President’s and personnel scheduling. Scheduling meetings, assigning administrative projects as required.
  • Maintain supplies inventory, checking supplies stock, placing orders for stock replacement.
  • Schedule repairs for office equipment.
  • Record keeping, filing, etc.

Qualifications:

  • Must have very strong computer skills with a typing speed of 70 WPM or higher.
  • Must have proficiency in Microsoft Office Suite software.
  • Must have excellent written and verbal communication skills.
  • Ability to analyze information, problem solve, and prioritize workload.

 

If you are qualified for this position, please apply using our secure online form.

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Legal Secretary / Paralegal

Location: Schenectady, NY

Our client is currently seeking a Legal Secretary/Paralegal specializing in Matrimonial and Family law. The Paralegal will be responsible for administrative and clerical duties assisting a partner and associate in their day-to-day operations. This is a full-time, permanent position.

Responsibilities Include:

  • Taking dictation via stenography, transcribing and composing correspondence. The Paralegal will have heavy contact with clients throughout the litigation process.
  • Conducting legal research and drafting pleadings.
  • Administrative duties such as: answering phones, copy and fax documents, organization of logs and files, billing, appointments, and calendars.

Qualifications:

  • Must have matrimonial law experience, at least 8 years.
  • Must have the ability to maintain confidential information.
  • Candidates will have a strong attention to detail and excellent interpersonal, written, and verbal communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Collections Legal Assistant – Team Lead

Location: Albany, NY

Description:

Our client is currently seeking a Collections Legal Assistant – Team Lead. This is a full-time, permanent position located in Albany.

Responsibilities include:

  • Review and set up claims (including determining claim amount, creditors, term of delinquency, subject of claim, etc.)
  • Primary responsibilities include overseeing and maintaining all collections files.
  • Review and analyze notices, invoices, etc.
  • Managing collections department.

Qualifications:

  • Degree and/or certification in legal research/writing, paralegal, or related area.
  • Strong writing ability is important as there is a great deal of drafting and correspondence work.
  • At least 3 years of related experience (collections background/experience a must).
  • 1-2 years of management/supervisory experience.
  • Proficiency in Microsoft Office products (Word, Excel, Outlook).
  • Exceptional written communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Employee Benefits Assistant

Location: Albany, NY

Description:

Our client is currently seeking an Employee Benefits Assistant. This is a full-time, permanent benefits assistant role, great for entry-level applicants.

Responsibilities include:

  • Administrative duties to support the employee benefits department to meet insurance needs.
  • Tracking inbound employee benefits claims calls. Assist the response and follow through for claims calls in an administrative capacity (provide necessary claims documentation, records, etc.)
  • Maintaining general administrative functions including creating and organizing renewal folders, data entry, etc.
  • Ability to resolve client’s service and billing issues while handling routine correspondence.
  • Assist team members on the renewal process and any service issues.
  • Working on various market research projects.

Qualifications:

  • Associates Degree (A.A.) is preferred.
  • The ideal candidate must have at least 1 year of Benefits experience.
  • Experience working with Healthcare Insurance.
  • Proficiency in TAM and Microsoft Office products (Word, Excel, PowerPoint, Outlook).

 

If you are qualified for this position, please apply using our secure online form.

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Personal Lines Sales Assistant

Location: Albany, NY

Description:

Our client is currently seeking a Personal Lines Sales Assistant. This is a full-time, permanent sales assistant position.

Responsibilities include:

  • Tracking inbound claims calls. Responding and following through with claims calls.
  • Writing insurance applications and maintaining knowledge of insurance products.
  • Handling a variety of administrative duties to support the insurance needs of clients and sales representatives.
  • Ability to resolve client’s service and billing issues while handling routine correspondence.

Qualifications:

  • Bachelor’s Degree in Business or related field, plus at least two years of experience in sales (insurance industry preferred).
  • Current NYS Property and Casualty or Personal Lines Licensure.
  • Demonstrated proficiency in Microsoft Office Products (Word, Excel, Outlook).

 

If you are qualified for this position, please apply using our secure online form.

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Benefits Assistant

Location: Albany, NY

Description:

Our client is currently seeking a Benefits Assistant.  This is a full-time, permanent position

 Responsibilities include:

  • Handling a variety of administrative duties to support the employee benefits department to meet insurance needs.
  • Maintaining general administrative functions including creating and organizing renewal folders.
  • Ability to resolve client’s service and billing issues while handling routine correspondence.
  • Working with team members on the renewal process and any service issues.
  • Working on various research projects.

Qualifications:

  • Associates Degree (A.A.) is preferred.
  • The ideal candidate must have at least 1 year of Benefits experience.
  • Proficiency in TAM and Microsoft Office products (Word, Excel, PowerPoint, Outlook).

 

If you are qualified for this position, please apply using our secure online form.

Submit Your Resume