Executive Administrative Assistant

Description:

Our client is currently looking for an Executive/Administrative Assistant to fill a full-time, permanent role at their Albany office. The executive administrative assistant’s primary responsibility will be operating the front desk, meeting and greeting visitors and answering incoming calls. We are looking for a smart, friendly, highly organized, and professional candidate to fill this role.

Responsibilities Include:

  • Front desk reception, answering incoming phone calls, greeting visitors coming into the office, and answering inquiry emails.
  • Initiating telecommunication with applicants. Making appointment confirmation calls/emails.
  • Completion of weekly payroll – adding of time sheets.
  • Editing, copying, formatting, and filing of documents. Data entry.
  • Maintaining the executive and office staff appointment schedules.
  • Assisting the executive through information management and support.
  • Maintain office supplies inventory.
  • Completion of projects as assigned by management.

Qualifications:

  • A minimum of an Associate’s Degree from an accredited college or university.
  • Previous receptionist /administrative assistant /customer service experience is a plus.
  • Qualified candidates must be extremely proficient with computers with a typing speed of at least 70 WPM and possess a strong working knowledge of Microsoft Office Suite software.
  • Must have excellent written and verbal communication skills.
  • Must be comfortable on the phone.
  • Must be very organized and detail oriented, highly motivated, and personable.
  • Must be able to start immediately.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant

Job Description:

Our client is currently seeking an Administrative Assistant to join their team in Albany, NY. This administrative assistant role is a contract to hire position starting off around 20-25 hours per week with the opportunity for full-time employment. The Administrative Assistant will have the primary responsibility of assistance with data entry.

Requirements include:

  • Heavy data entry for the first 2 months. Using Microsoft Word and Excel for most data entry.
  • Conducting internet based research.

Qualifications:

  • The ideal candidate will have a Bachelor’s Degree or equivalent education.
  • Must be proficient using a computer. Familiar with Microsoft Office Suite, Internet Explorer, Chrome.
  • Familiarity with digital sketching programs.

 

If you are qualified for this position, please apply using our secure online form.

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Receptionist

Our client is currently seeking a Receptionist with at least 2 years of experience. This is a full-time, permanent position located in the Albany, NY area.

Description:

  • Provide customer service/answering customer questions.
  • Administrative and clerical functions such as data entry and processing.
  • Handling incoming calls in a professional manner, following up or allocating calls deemed appropriate by management.

Qualifications:

  • Must be able to type at least 45 WPM.
  • Superior phone skills.
  • High level of proficiency in Microsoft Word, Excel, and Outlook.
  • Demonstrated ability to produce well-written business correspondence.

 

If you are qualified for this position, please apply using our secure online form.

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Project Assistant (Temporary)

Job Description:

We are hiring! We have a Temporary Project Assistant role that we are looking to fill immediately. This position will be a 2 month project, Monday – Friday (9am – 5pm). The position involves the online transferring of data within our company database.

Responsibilities include:

  • Data entry and validation.
  • Reviewing the quality of existing documentation.
  • Making necessary changes to documentation to ensure accurate entry.

Qualifications:

  • Qualified candidates will be extremely proficient with computers.
  • Have a typing speed of at least 70 WPM
  • Must be very detail oriented.
  • Must be able to start immediately.

 

If you are qualified for this position, please apply using our secure online form.

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Building Plans Examiner

Description:

Our Client is currently seeking a Building Plans Examiner to review plans and specifications for compliance with codes and town/city ordinances for residential construction. This is a full-time, permanent position located in the Saratoga, NY area.

Responsibilities include:

  • Assisting building inspector with the review/inspection of residential construction projects as necessary.
  • Advising architects, designers, contractors, and developers on code and design requirements.
  • Preparation and maintenance of records of plan checking procedures.
  • Ensuring proper permits are obtained and posted throughout construction process.
  • Assist in the examination of plans and specifications throughout the construction process.
  • Answering public inquiries about regulations pertaining to the building construction or renovations.
  • Meeting with the clients and necessary construction crew to explain code and zoning requirements.

Qualifications:

  • Two years of experience working with building inspection and plan checking.
  • Knowledge of building codes, zoning requirements, and building materials and methods.
  • Ability to read blueprints.
  • Knowledge of safe workplace practices.
  • Strong written and verbal communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Appointment Scheduler

Description:

Our client is currently seeking an Appointment Scheduler for a full-time, permanent position located near Albany, NY. The appointment scheduler will be acting as an assistant to the sales team by scheduling times to view product demos. This is an incentive driven position with opportunity for career path advancement to management.

Responsibilities include:

  • Heavy out-going phone use, to schedule, reschedule, or cancel appointments.
  • Process demo appointment scheduling for sales team.
  • Follow through on warm leads to schedule demo viewings.
  • Provide coverage for the sales team when necessary.

Qualifications:

  • 4 year Degree in Marketing/Business is preferred.
  • Outgoing call center background is a must.
  • History of measured success as a Sales Assistant or in Collections.
  • The qualified candidate will be a results driven individual, a “go-getter” with the drive to go above and beyond their required job duties.

 

If you are qualified for this position, please apply using our secure online form.

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Collections Legal Assistant – Team Lead

Our client is currently seeking a Collections Legal Assistant – Team Lead. This is a full-time, permanent position located in Albany.

Responsibilities include:

  • Review and set up claims (including determining claim amount, creditors, term of delinquency, subject of claim, etc.)
  • Primary responsibilities include overseeing and maintaining all collections files.
  • Review and analyze notices, invoices, etc.
  • Managing collections department.

Qualifications:

  • Degree and/or certification in legal research/writing, paralegal, or related area.
  • Strong writing ability is important as there is a great deal of drafting and correspondence work.
  • At least 3 years of related experience (collections background/experience a must).
  • 1-2 years of management/supervisory experience.
  • Proficiency in Microsoft Office products (Word, Excel, Outlook).
  • Exceptional written communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Training Coordinator

Description:

Our client is currently seeking a training coordinator to develop training curriculum and course material according to the business needs. This training coordinator position is a full-time, permanent position located in Albany, NY.

Responsibilities Include:

  • Development and implementation of training programs for employees in financial services. Providing varied levels of training for different level employees.
  • Collaboration and consultation with HR and Management for the creation of training programs.
  • Develop training material and resources to assist with training courses.
  • Evaluation of training courses and their effectiveness making necessary changes to the curriculum in order to improve training.
  • Maintain employee training records, report on employee progress, and attain employee feedback in relation to training programs.

Qualifications:

  • Bachelor’s Degree in Human resources or related field.
  • Minimum of 3 years’ experience working in the training field is required.
  • Proficient in Microsoft Office Suite.
  • Excellent written and verbal communication skills.
  • Well organized with attention to detail is a must.

 

If you are qualified for this position, please apply using our secure online form.

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Employee Benefits Assistant

Description:

Our client is currently seeking an Employee Benefits Assistant. This is a full-time, permanent benefits assistant role located in Albany, NY.

Responsibilities include:

  • Administrative duties to support the employee benefits department to meet insurance needs.
  • Tracking inbound employee benefits claims calls. Assist the response and follow through for claims calls in an administrative capacity (provide necessary claims documentation, records, etc.)
  • Maintaining general administrative functions including creating and organizing renewal folders, data entry, etc.
  • Ability to resolve client’s service and billing issues while handling routine correspondence.
  • Assist team members on the renewal process and any service issues.
  • Working on various market research projects.

Qualifications:

  • Associates Degree (A.A.) is preferred.
  • The ideal candidate must have at least 1 year of Benefits experience.
  • Experience working with Healthcare Insurance.
  • Proficiency in TAM and Microsoft Office products (Word, Excel, PowerPoint, Outlook).

 

If you are qualified for this position, please apply using our secure online form.

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Personal Lines Sales Assistant

Description:

Our client is currently seeking a Personal Lines Sales Assistant. This is a full-time, permanent sales assistant position located in Albany, NY.

Responsibilities include:

  • Tracking inbound claims calls. Responding and following through with claims calls.
  • Writing insurance applications and maintaining knowledge of insurance products.
  • Handling a variety of administrative duties to support the insurance needs of clients and sales representatives.
  • Ability to resolve client’s service and billing issues while handling routine correspondence.

Qualifications:

  • Bachelor’s Degree in Business or related field, plus at least two years of experience in sales (insurance industry preferred).
  • Current NYS Property and Casualty or Personal Lines Licensure.
  • Demonstrated proficiency in Microsoft Office Products (Word, Excel, Outlook).

 

If you are qualified for this position, please apply using our secure online form.

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