Medical Administrative Assistant

Location: Latham, NY

Description:

Our client is currently seeking an experienced Medical Administrative Assistant to assist the Billing Supervisor and Practice Administrator in the day-to-day operations of the organization. The Medical Administrative Assistant will have the primary responsibility of front desk administration and the management of files and office supplies. This is a full-time, permanent role.

Responsibilities Include:

  • Operating the office front desk. Answering phones, responding to emails and other various forms of communication in a personable and professional manner.
  • Update new patient information and maintain insurance accuracy through insurance verifications and authorizations.
  • Maintain an up-to-date working knowledge of Medicare and Medicaid.
  • Perform follow ups on billing and medical documentation.
  • Processing reimbursement claims.
  • Management of patient Work in Progress files.
  • Performing Accounts Receivable tasks related to clinician production.
  • Ensure HIPPA Compliance to Personal Health Information (PHI).

Qualifications:

  • A minimum of a Bachelor’s Degree and 3 years of experience in an administrative assistant role in a medical office are required.
  • Must have proficiency using medical software (OPIE) and other medical software.
  • Must be well organized with the ability to manage and prioritize multiple tasks in a busy medical office.
  • Seeking candidates with excellent communication skills and an eye for detail.

 

If you are qualified for this position, please apply using our secure online form.

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Claims Processor

Location: Albany, NY

Description:

Our client is currently seeking an experienced Claims Processor to join their expanding company. The Claims Processor role is a full-time, contract-to-hire opportunity.

Responsibilities Include:

  • Preparation of claims forms and related documents.
  • Review submitted claims forms and documents to ensure accuracy and completeness.
  • Processing of claims documents for payment or further investigation.
  • Tracking active, cancelled and pending policies. Processing applications and reinstatements.
  • Informing clients of policy status and/or changes to policy.
  • Maintaining client and policy records.
  • Data entry / processing, data transcriptions, prepare documents and reports as necessary.

Qualifications:

  • Previous claims and/or data entry experience is required. Data entry skills will be tested.
  • Candidates must have a strong employment background with a high attendance track record.
  • Must be able to demonstrate high quality decision making skills, problem solving skills, and attention to detail.
  • Excellent interpersonal, written and verbal communication skills.
  • Must have excellent customer service skills.
  • Must be proficient using Microsoft Office Suite software.

 

If you are qualified for this position, please apply using our secure online form.

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Bookkeeper

Location: Albany, NY

Description:

We are currently recruiting for a part-time Bookkeeper for an established organization in the Capital Region.

Responsibilities include:

  • Record keeping of financial transactions for the business using Quickbooks software.
  • Verify, allocate and post details of transactions to subaccounts in general journals.
  • Reconcile and Balance accounts.
  • Responsible for Accounts Payable and Accounts Receivable tasks.

Qualifications:

  • At least 2 years bookkeeping experience (Not-for-profit experience is preferred.)
  • Knowledge of reconciling and balancing accounts.
  • Must have experience with Quickbooks.

 

If you are qualified for this position, please apply using our secure online form.

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Office Manager

Location: Schenectady, NY

Description:

Our client is currently seeking an experienced Office Manager to head their Schenectady office. The office manager will be responsible for the day to day operations of the office which will include, but is not limited to accounting, human resources, logistics, and customer service functions. This is a full-time, permanent position.

Responsibilities Include:

  • Accounts Receivable and Payable tasks such as billing, bank deposits and records, payment retrieval, entering payables, addition of new vendors, and printing/mailing checks.
  • Performing General Ledger maintenance; entering checks and payroll. Preparation of the end of month balance sheets and profit and loss statements.
  • Preparation of annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions. Regular reporting to management.
  • Weekly payroll processing.
  • Maintain personnel files, administrate health, vision, and dental plans. Manage health records for disability and workers compensation.
  • Maintain office staff; recruiting, onboarding, training, disciplining, monitoring, reviewing, etc.
  • Implement and maintain effective office operations, policies, and procedures. Establish standards and assess their effectiveness, make the necessary changes to improve as necessary.
  • Coordination of shipments; trucking, pick-ups, quotes, etc.
  • Maintain product inventory.

Qualifications:

  • A minimum of a Bachelor’s Degree in Business Administration, Accounting, or related field of study is required.
  • At least 10 years of Office Management experience is required.
  • Must be proficient in QuickBooks and Microsoft Excel.
  • Excellent written and verbal communication skills.

 

If you are qualified for this position, please apply using our secure online form.

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Accounting Assistant

Location: Latham, NY

Description:

Our client is currently seeking an experienced accounting assistant to join their team as the Accounting Assistant to the VP of Finance. The Accounting Assistant will be responsible for performing various administrative duties to support the VP of Finance throughout their daily work agenda.

Responsibilities Include:

  • Preparation and review of monthly bank reconciliations and sales tax returns.
  • Cost tracking for Utilities, Insurance, and sales in Non-Sales Tax registered states.
  • Being the acting liaison between Insurance Agents and Sales Tax Processors.
  • Processing sales tax notices.
  • Maintenance of client, supplier, and vendor Certificates of Insurance. Perform yearly audits, request new, and retire old certificates.
  • Invoice creation and inventory maintenance including fixed asset control and monthly depreciation schedule.
  • Processing of payroll.

Qualifications:

  • A Bachelor’s Degree in Accounting, Business or related field with a minimum of 3 years of experience working in an accounting/finance role.
  • Experience preparing and processing various monthly cost and tax reports.
  • Must be experienced working with payroll.
  • Must be extremely organized with very strong time management and prioritization skills.
  • Must have excellent written and verbal communication skills.
  • Experience using Electronic Invoicing Software is a plus.
  • Must be proficient using Microsoft Office Suite software.

 

If you are qualified for this position, please apply using our secure online form.

Submit Your Resume