Medical Administrative Assistant

Location: Schenectady, NY

Description

Our client is currently seeking an Administrative Assistant with experience working in a medical office to join their team. The Medical Administrative Assistant will be responsible for providing the clinical team with office and administrative support while providing excellent customer service. This is a full-time, permanent position.

Responsibilities Include:

  • Performing office support functions, answering phones, word processing, creating spreadsheets, filing, receiving and requesting medical documentation.
  • Discussing insurance eligibility and benefits from patients, obtaining verifications and authorizations from insurance and for planned medical treatment from insurance carriers.
  • Validating insurance information. Ensuring its accuracy and resolving discrepancies.
  • Maintaining complete, accurate, and compliant medical records
  • Perform follow ups on billing and medical documentation.
  • Processing reimbursement claims.
  • Setting up financial payments to aid in the resolution of outstanding account receivables and prevent customers from going into collections. Conduct weekly payment calls in effort to decrease outstanding account receivables.
  • Performing claims follow-ups, resolution, retrievals, requests, documentation delivery, etc.
  • Processing reimbursement claims.
  • Ensure HIPPA Compliance to Personal Health Information (PHI).

Qualifications:

  • A minimum of a Bachelor’s Degree and 3 years of experience in an administrative assistant role in a medical office are required.
  • Knowledge of insurance benefits and coverage through carriers is required. Commercial, EPO, PPO, HMO, POS, Federal, Governmental, Self-funded, Workers compensation, and No Fault, etc.
  • Extensive software skills are required. Must have proficiency using medical software (OPIE) and other medical software as well as the ability to perform internet research.
  • Must be well organized with the ability to manage and prioritize multiple tasks in a busy medical office.
  • Seeking candidates with excellent communication skills and an eye for detail.

 

If you are qualified for this position, please apply using our secure online form.

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Data Entry Clerk

 

Location: Albany, NY

Description:

Our client is seeking an administrative professional to join their team as an Data Entry Clerk. They will be responsible for validating claims information which previously failed automated review. This is a contract position.

Responsibilities Include:

  • Maintaining set quality and performance standards while validating information.
  • Reviewing claim data with the purpose of identifying the reasons for processing failure and making the necessary corrections to the data when possible.
  • Selecting members and providers for upload to processing systems.
  • Keying claims data from imaging as well as alphanumeric data not read by the processing application.
  • Learning specific provider and member business rules to support accurate data selection.
  • Performing various clerical functions necessary to support day-to-day operations.

Qualifications:

  • An Associate’s Degree is preferred.
  • Previous experience keying in a fast paced environment is required. At least 6 months of experience working in healthcare or insurance claims processing is preferred.
  • Basic Microsfot Windows NT and RRI FormWorks skills are required.
  • Must have the ability to key 10,000+ key strokes (an average of 280 pages per hour or 40 WPM) with an accuracy of 98%.
  • Must have the ability to use ten key or embedded (reverse) keypad as well as an alpha keyboard.
  • Proficiency using Microsoft Office Suite software is required.
  • Excellent interpersonal and communication skills are required.
  • Must be able to work in a team environment.

 

If you are qualified for this position, please apply using our secure online form.

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Mail Services Assistant

Location: Albany, NY

Description:

Our client is currently seeking an administrative professional to join their team as a Mail Services Assistant. They will be responsible for providing support for all mail/scanning/recreate functions. This is a contract position.  

Responsibilities Include:

  • Providing assistance with mail sorting, distribution, scanning, member lookups, filing, outgoing mail, letter generation, claims retrieval, etc.
  • Completion of duties in a timely manner and completed up to company standards.
  • Meet client and company performance expectations by responding to inquiries and completing requests.
  • Updating and maintaining scanning records. Verification of client eligibility and status.
  • Scanning daily incoming claims imaging, correspondence, appeals, etc. Documenting all claims report imaging. Maintain imaging and mail records ie. postage.
  • Processing, sorting, and handling incoming and outgoing mail for routing and distribution.
  • Completion of claims conversions, make corrections, and resolve issues as necessary.
  • Assist with shipment scheduling, deliveries, ordering supplies, accurate and timely invoicing, etc.

Qualifications:

  • An Associate’s Degree is preferred.
  • At least 6 months of experience working in healthcare or insurance claims processing is required.
  • Proficiency using Microsoft Office Suite software is required.
  • Excellent interpersonal and communication skills are required.

If you are qualified for this position, please apply using our secure online form.

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Office Manager

 

Location: Albany, NY

Description:

Our client is currently seeking Office Manager to join their company. The Office manager will be responsible for a variety of daily administrative which include but are not limited to; Bookkeeping, HR Duties, Service Desk, and Marketing. This is a full-time, permanent position.

Responsibilities Include:

  • Answering phone lines, taking messages and creating/sending tickets.
  • Assisting with employee benefits as the acting employee liaison.
  • Shipping and receiving duties.
  • Prepare client / vendor invoices, following up on accounts receivable, entering bills into QuickBooks, and making bank deposits.
  • Assisting with marketing tasks such as social media posts and newsletter preparation and mailings. Management of postal / electronic mailing lists

Qualifications:

  • A minimum of an Associate’s Degree is required, a Bachelor’s Degree is preferred.
  • A minimum of 2 years professional office experience is required, 5 years professional experience is preferred.
  • Must have excellent interpersonal, written and verbal communication skills.
  • Proficiency using Microsoft Office Suite software is required, QuickBooks experience is a plus.
  • Must have the ability to type 45WPM.
  • Time management and organizational skills must be excellent.
  • Must have a Valid Driver’s License and reliable transportation.

 

If you are qualified for this position, please apply using our secure online form.

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Purchasing Assistant

Location: Schenectady, NY

Description

Our client is currently seeking an administrative professional with experience in purchasing to join their team as the Purchasing Assistant. They will be responsible for the procurement of goods and materials and for general office administrative duties. This is a full-time permanent position.

Responsibilities Include:

  • Monitor inventory, order materials as necessary, complete inventory transfer forms, etc.
  • Performing buying duties as necessary. Preparation, review and maintenance of purchase orders, files, reports, and price lists.
  • Responding to order inquires (status, changes, and cancellations).
  • Contacting suppliers to schedule/expedite deliveries and resolve delivery problems.
  • Review requisitions for accuracy. Monitor the status of requisitions, contracts, orders and returns.
  • Compare prices and specifications to use the most cost effective devices for client needs.
  • Adherence to company standards for cost of goods purchased.
  • Perform order calculations and invoice accounts.
  • Ensure orders are filled accurately, perform returns and shipments as necessary.
  • Research and interview product suppliers, establish communications with vendors/suppliers, to assist in the building of strategies to improve profitability.
  • Perform office administrative duties as necessary. Answering phones, greeting visitors, scheduling appointments, collecting payments, etc.

Qualifications:

  • An Associate’s Degree is preferred.
  • Previous experience in a medical office is preferred.
  • Prior experience with purchasing is required.
  • Excellent interpersonal, written and verbal communication skills are required.
  • Must have excellent organizational skills with the ability to multi-task.
  • Proficient using Microsoft Office Suite software and other office software required.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Writer

Location: Albany, NY

Description:

Our client is currently seeking a skilled writer / editor for a long-term contract position as an Administrative Writer. The writer will be responsible for the drafting and administrative support of departmental administrative policies until they reach final approval.

Responsibilities Include:

  • Coordinating the revision of administrative policies with multiple editors / work groups.
  • Writing / drafting out policies within established formats and guidelines.
  • Sending drafts to management for approvals and to designated work groups.
  • Attend policy meetings, notating suggested changes, compiling recommendations.
  • Implementing recommended changes and resubmitting policies for approval.
  • Documenting all edits / omissions using the track-change feature of Microsoft Word throughout entire revision process.
  • Upon approval, coordinate the publication of the policy onto the departmental intranet.

Qualifications:

  • A Bachelor’s Degree in English or equivalent experience is required.
  • Extremely strong written and verbal communication skills are required.
  • Administrative experience is a plus.
  • Must be able to work within a highly structured and regulated environment.

 

If you are qualified for this position, please apply using our secure online form.

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Medical Receptionist

Location: Schenectady, NY

Description:

Our client is currently seeking a Receptionist to join their front office team. The Receptionist will be responsible for various administrative and secretarial functions within a medical office. This is a full-time, permanent role.

Responsibilities Include:

  • Greeting and assisting all patients / visitors that enter the office. Patient Registration.
  • Notifying practitioner of appointment arrivals, assisting patients to examination rooms.
  • Entering / processing and review of patient information and medical documentation (for accuracy and completeness) to ensure compliance standards are being met.
  • Scan patient documents and obtaining the necessary documentation from both patients and physicians ensuring timely treatment.
  • Using the predetermined scheduling guidelines, schedule appointments.
  • Answering multiple telephone lines; transfer calls, take messages, transferring phone lines to on call clinician at end of day.
  • Perform appointment reminder calls for patient appointments.
  • Collecting payments, processing credit card transactions.
  • Perform filing, typing, mailing and other various administrative / secretarial projects as needed.

Qualifications:

  • A minimum of a High School Diploma is required.
  • Prior administrative / secretarial experience is required. Preferably in a medical office.
  • Excellent interpersonal, written and verbal communication skills are required.
  • Must be very well organized and able to multi-task.
  • Must be attentive to detail.
  • Proficiency using Microsoft Office and Outlook is required.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant (Temporary Assignment)

Location: Troy, NY

Description:

Our client is currently seeking the assistance of a temporary Administrative Assistant. The position will last 12 weeks with an additional 2 weeks of training. The Administrative Assistant will be primarily responsible for daily administrative tasks throughout the temporary assignment.

Responsibilities Include:

  • Performing daily office administrative tasks such as, opening and closing the office.
  • Greeting office visitors and answering customer inquiries via phone / email.
  • Handling leasing calls, providing customers with information, pricing, and screening.
  • Scheduling showings and adding to manager’s calendar.
  • Following up to showings. Set up leasing documentation as necessary.
  • Manage schedules.
  • Attending to outgoing and certified mail.
  • Input work orders, assist with scheduling and distribution.
  • Accounts payable functions.
  • Maintaining the car roster
  • Oversee pickup and delivery of uniforms and other scheduled deliveries.

Qualifications:

  • A minimum of an Associate’s Degree with at least 3 years of experience performing administrative duties are required. Experience working within Real Estate (preferably leasing) is desired.
  • Must be very well-organized with attention to detail.
  • The ability to multi-task is required.
  • Must have excellent interpersonal, written and verbal communication skills.
  • Proficient using Microsoft Office Suite software.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant / Receptionist

Location: Latham, NY

Description:

Our client is currently seeking an Administrative Assistant / Receptionist to join their team. The Administrative Assistant will be responsible for a variety of administrative / clerical office tasks and answering the phones. This is a contract-to-hire position.

Responsibilities Include:

  • Performing administrative and clerical duties to assist in the daily operation of the office.
  • Answering multiple phone lines and greeting visitors with professionalism and excellent customer service.
  • Drafting various documents, typing of notes, reports, etc.
  • Office mailings (outgoing, incoming)
  • Maintaining office documentation, file management.

Qualifications:

  • A minimum of 2 years experience working as an Administrative Assistant / Receptionist is required.
  • Must have excellent interpersonal, written and verbal communication skills.
  • Excellent phone etiquette with the ability to answer multiple phone lines.
  • Must have strong Microsoft Office Suite software skills. Must have the ability to type at least 60WPM.

 

If you are qualified for this position, please apply using our secure online form.

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Administrative Assistant

Location: Albany, NY

Our client is seeking to employ an experienced Administrative Assistant for their Capital Region location. The Administrative Assistant will be primarily responsible for office coordination by performing daily administrative and clerical functions. This is a full-time permanent.

Responsibilities Include:

  • Coordinate the preparation of reports. Taking meeting notes as necessary and typing reports as needed.
  • Assist with scheduling. Scheduling meetings, assigning administrative projects as required.
  • Maintain supplies inventory, checking supplies stock, placing orders for stock replacement.
  • Schedule repairs for office equipment.
  • Record keeping, filing, etc.
  • Assist customers as needed, answering phones, responding to inquiries via email, etc.

Qualifications:

  • A minimum of a Bachelor’s Degree and 2 years of administrative / clerical experience are required.
  • Must have proficiency in Microsoft Office Suite software.
  • Must have excellent written and verbal communication skills.
  • Ability to analyze information, problem solve, and prioritize workload.

 

If you are qualified for this position, please apply using our secure online form.

Submit Your Resume