Being busy and feeling overwhelmed and distracted at times is normal. However, the stress we often feel from being overwhelmed is not a result of having too much work or not enough time, but rather from our inefficient use of the time we have. Today we’re sharing a few strategies to help you take back control and find more time in your day.
Having multiple tasks that have similar deadlines or that will have future similar deadlines – are inevitable. However, understanding the priority of each task will help you better manage them.
TIP: Write a list of all the things that “need” to be done. Then order them by priority. For example; what needs to be done A.S.A.P., what can wait, what can be done later on, what doesn’t need to be on your priority list, etc. Then tackle your tasks from importance to not so important. The not so important tasks that don’t have to be urgently done – can be removed from your list and will actually free up more time.
Scheduling your tasks for the day according to urgency will help keep you on track with completing projects and reaching goals.
TIP: If you have recurring tasks that need to be completed daily but do not have a specific deadline, incorporate them into your schedule but try do so consistently, same time, same day. Blocking off time specifically for those tasks will allow you to manage the time you have for other tasks while ensuring they will be completed that day. Having your tasks prioritized, but not scheduled into your day – is the easiest way to fall back into poor time management.
Are you finding that your attention is being easily taken away from the tasks you’re working on? Your focus can be broken in many ways; from having notifications up, watching emails coming in, to numerous distractions in the office. However, one of the biggest contributors to the loss of focus is multitasking. Your time and efforts are better utilized when you focus on completing one activity at a time. The other task will be there when you get to it, and probably will be done more effectively and efficiently.
TIP: Try closing windows that you do not need open in order to complete a task, or turn off instant notifications for email or social media. If you need to talk with a coworker, manager or employee – schedule that time instead of interrupting to discuss something that may not be urgent.
These small adjustments will take time incorporating into your day, but tackling time management is key to productivity. “Either you run the day or the day runs you”. – Jim Rohn