Description:

Our client is currently seeking a Project Coordinator to join their team. This is a full-time, permanent position.

Responsibilities Include:

• Set up new projects and establish and maintain organized project files.
• Prepare, distribute, and track submittals, drawings, and other project documentation.
• Maintain document control procedures and ensure project records are accurate, current, and properly organized.
• Prepare, process, and track purchase orders.
• Monitor equipment and material orders, deliveries, and related documentation.
• Assist with subcontractor administration, onboarding, and compliance documentation.
• Track change orders, project updates, and related documentation.
• Provide billing, invoicing, and other project-related financial administrative support.
• Assist with project closeout activities and ensure required documentation is completed and submitted.
• Support the implementation, maintenance, and ongoing use of Procore.
• Help establish, implement, and maintain consistent project management processes and administrative procedures across the company.
• Coordinate and communicate with project managers, vendors, subcontractors, and internal departments to support project needs.
• Perform additional administrative duties and responsibilities as assigned.

Qualifications:

• Associate or bachelor’s degree in business administration or a related field preferred.
• Minimum of two years of experience in office administration, purchasing, or procurement required.
• Strong organizational skills and excellent attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, required.
• Experience with purchasing, procurement, or inventory management software preferred.
• Strong negotiation, vendor management, and relationship-building skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and adapt to a fast-paced work environment.

Hours & Benefits:

• Monday-Friday 8:00 am-5:00 pm
• In-Person
• Health insurance with 85% of the premium paid by the company
• 401K
• Minimum of 8 paid holidays

For more details on this role please contact jobs@walrathrecruiting.com or call 518-275-4816. Please reference the specific job number you are inquiring about.

The specific salary/pay rate offered to a candidate may be influenced by a variety of factors including but not limited to the candidate’s experience, education, and work location.

This is an immediate opportunity. The interview process will be comprised of a combination of virtual and in-person. If you are qualified for this position, please apply using our secure online form.