Administrative, Customer Support, Payroll Archives

Office Manager

jobs2025-11-10T12:06:01-05:00

Salary: $55 - $65K Job Title: Office Manager Job #: 5588 Location: Albany, NY Category: Administrative Position Type: Full-time, Permanent Description: Our client is currently seeking an Office Manager to join their team. This is a full-time, permanent position. Responsibilities Include: Oversee daily operations, ensuring efficiency and accuracy in transactions. Support and guide staff by aiding with complex tasks and problem-solving. Maintain knowledge of company services to support staff and members. Ensure team members are trained to provide quality service and perform their roles effectively. Approve exceptions and adjustments as needed to support member satisfaction. Monitor workflow and staffing needs for [...]

Office Clerk

jobs2025-11-10T11:56:01-05:00

Hourly: $17 - $20/hr Job Title: Office Clerk Job #: 5601 Location: Binghamton, NY Category: Administrative Position Type: Full-time, Permanent Description: Our client is currently seeking an Office Clerk to join their team. This is a part-time, permanent position. Responsibilities Include: Receives, handles, logs, sorts and distributes all incoming mail. Collects, sorts, applies appropriate postage and sends all outgoing mail. Operates postage meter to stamp out-going mail according to class of mail and current rates Prepare packages for shipment by parcel service or other commercial delivery service. Prepares and maintains daily activity reports. Process, receive, store and fill supply [...]

Legal Secretary

jobs2025-11-06T11:14:42-05:00

Salary: $18-$20/hour Job Title: Legal Secretary Job #: 5190 Location: Albany, NY Category: Administrative/Legal Position Type: Full-time, Contract to hire Our client is currently seeking and extremely diligent and self-motivated Legal Secretary to join their team. The Legal Secretary will assist with the office day-to-day operations involving clerical and administrative work. This is a full-time, contract to hire position. Responsibilities Include: Transcribe and compose correspondence for attorneys. Draft legal documents. Fax documents and organizing files. Track billing and appointments. Maintain calendars. Occasionally answering phones. Qualifications: Must have the ability to type 65 WPM. Previous experience working in an office [...]

Manager of Administrative Services

jobs2025-11-12T14:51:14-05:00

Salary: $60,000- $65,000 Job Title: Manager of Administrative Services Job #: 5633 Location: Albany, NY Category: Administrative / Non-Profit Position Type: Full-Time, Permanent Description: Our client is currently seeking a Manager of Administrative Services to join their team. This is a Full-Time, Permanent position. Responsibilities Include: General oversight of the administrative staff. Manage executive and board calendars, schedule meetings, and coordinate appointments. Prepare, organize, and distribute confidential board materials, including agendas, minutes, and reports. Serve as a liaison between executive leadership, board members, and staff. Coordinate and manage team operations. Draft, edit, and manage correspondence, presentations, and internal communications. Coordinate travel [...]

Scheduling & Office Services Coordinator

jobs2025-10-31T10:20:36-04:00

Compensation: $19 - $22 per hour Job Title: Scheduling & Office Services Coordinator Job #: 5627 Location: Albany, NY Category: Administrative, Legal Position Type: Full-Time, Permanent Description: Our client is currently seeking a Scheduling & Office Services Coordinator to join their team. This is a full-time, permanent position. Responsibilities Include: Greet visitors and ensure they are escorted to where they are expected. Maintain a clearly outlined office schedule. Arrange travel arrangements for attorneys. Oversee telecommunications. Management and distribution of mail and files. Oversee scanning of documents. Clean and organize the conference rooms, reception area, kitchen, and closet as required. Manage business related errands. [...]

Medical Receptionist

jobs2025-11-03T11:09:17-05:00

Hourly: $20-$25 Job Title: Medical Receptionist Job #: 5626 Location: Albany, NY Category: Administrative Position Type: Contract to hire Description: Our client is currently seeking a Medical Receptionist to join their team. This is a contract position. Responsibilities Include: Act as a point of contact for patients, greeting them and answering routine visit questions. Answer incoming calls and take detailed messages as required. Ensure patient appointments are kept on schedule and provide reminders beforehand. Filing and management of patient records. Ensure patients financial information is updated. Receive and file mail. Maintain an orderly and calm reception area. Qualifications: A high school diploma or equivalent is required. A degree in business administration or a related field is a plus. Must be able [...]

Accounts Payable Clerk

jobs2025-10-28T09:14:28-04:00

Hourly: $25-$27 Job Title: Accounts Payable Clerk Job #: 5624 Location: Albany, NY Category: Accounting Position Type: Contract to Hire Description: Our client is currently seeking an Accounts Payable clerk to join their team. This is a Contract to Hire position. Responsibilities Include: Review and process invoices to ensure compliance with contract/program terms and documentation requirements. Verify that costs billed align with budgeted amounts and available funds for contracts or task work orders. Ensure invoices are paid in accordance with the company’s prompt payment policies. Create and maintain vendor records in the organization’s information system. Respond to internal and external [...]

Executive Assistant

jobs2025-10-28T08:42:02-04:00

Salary: $50,000-$65,000 Job Title: Executive Assistant Job #: 5623 Location: Albany, NY Category: Administrative Position Type: Full-time, Permanent Description: Our client is currently seeking an Executive Assistant to join their team. This is a full-time, permanent position. Responsibilities Include: Support special projects in association with executive leadership to ensure they include research and accurate data. Maintenance of company equipment. Manage memos, e-mail, reports, and filing of documents. Oversight of CRM systems. Acts as a point of contact regarding the resolution of problems related to facilities maintenance. Calendar management. Oversee maintenance inventory of office supplies. Qualifications: Minimum of 3 years as an executive assistant is required. Proficiency with computer systems, including the Microsoft Suite and Outlook, is required. Ability to work efficiently while managing various deadlines. It is preferred a candidate is experienced with [...]

Office Administrator

jobs2025-10-28T10:46:25-04:00

Salary: $50 - $55K Job Title: Office Administrator Location: Albany, NY Category: Administrative Position Type: Full-time, Permanent Description: Our client is currently seeking an Office Administrator to join their team. This is a full-time, permanent position. Responsibilities Include: Oversee daily operations, ensuring efficiency and accuracy in transactions. Support and guide staff by aiding with complex tasks and problem-solving. Maintain knowledge of company services to support staff and members. Ensure team members are trained to provide quality service and perform their roles effectively. Approve exceptions and adjustments as needed to support member satisfaction. Monitor workflow and staffing needs for optimal performance. Qualifications: [...]