Description:

Our client is currently seeking a Legal Support Specialist to join their team. The ideal candidate demonstrates excellent critical-thinking, problem-solving, and decision-making skills, with a strong commitment to maintaining productivity, precision, and efficiency while meeting deadlines. This is a full-time, permanent position.

Responsibilities Include:

• Prepare, edit, proofread, and format legal documents, correspondence, pleadings, and memoranda.
• Manage attorney communications, including screening calls, relaying messages, and coordinating with clients, opposing counsel, and court personnel.
• Maintain and organize electronic and physical legal files, case records, and document databases.
• Provide administrative support, including time entry, opening new matters, preparing engagement letters, managing calendars, coordinating travel, and processing expenses.
• Prepare billing invoices, reports, meeting agendas, and other supporting documentation.
• Update case management systems, scan documents, conduct research, and track document deliveries and executed agreements.
• Assist with closing documentation, transaction files, special projects, and other departmental needs as assigned.

Qualifications:

• Minimum of five 5 years of legal secretarial experience in a law firm is needed.
• Bachelor’s degree or equivalent experience preferred.
• Proficiency in Microsoft Word, Excel, Outlook, Windows-based applications, and the ability to quickly learn new software.
• Experience with administrative functions, including attorney time entry, travel coordination, invoice processing, and expense management.
• Strong organizational skills, attention to detail, and ability to prioritize tasks and meet strict deadlines.
• Excellent written, verbal, and interpersonal communication skills, with the ability to work collaboratively.
• Understanding of AI capabilities, limitations, and responsible use, with familiarity or willingness to learn firm-approved tools such as Copilot and ChatGPT.
• Working knowledge of CM/ECF electronic filing procedures.

Hours & Benefits:

• Monday-Friday 8:00 am-5:00 pm
• In-Person
• PTO
• 401K
• Medical, dental, and vision insurance

For more details on this role please contact jobs@walrathrecruiting.com or call 518-275-4816. Please reference the specific job number you are inquiring about. The specific salary/pay rate offered to a candidate may be influenced by a variety of factors including but not limited to the candidate’s experience, education, and work location. This is an immediate opportunity. The interview process will be comprised of a combination of virtual and in-person. If you are qualified for this position, please apply using our secure online form.