Description:

Our client is currently seeking an ­­­­Administrative Coordinator to join their team. This is a full-time, permanent position.

Responsibilities Include:

• Manage incoming calls, emails, customer inquiries, and leads.
• Collect and maintain accurate customer and project information.
• Prepare estimates and track approvals, contracts, deposits, and invoicing requirements.
• Coordinate project schedules, customer access, travel, equipment, and other job needs.
• Prepare job folders and required project documentation.
• Maintain records, digital files, calendars, and follow-up tasks.
• Communicate with customers, vendors, field staff, and management to keep projects on schedule.

Qualifications:

• 2+ years of administrative, office coordination, project coordination, or customer service experience.
• Strong organizational, communication, multitasking, and attention-to-detail skills.
• Proficiency with Microsoft Office or Google Workspace.
• Experience with HubSpot and QuickBooks strongly preferred.
• Ability to manage multiple priorities and follow through on deadlines.
• Professional phone presence and strong customer service skills.

Hours & Benefits:

• M -F 8-5
• In-Person
• PTO
• 401K

For more details on this role please contact jobs@walrathrecruiting.com or call 518-275-4816. Please reference the specific job number you are inquiring about.

The specific salary/pay rate offered to a candidate may be influenced by a variety of factors including but not limited to the candidate’s experience, education, and work location.

This is an immediate opportunity. The interview process will be comprised of a combination of virtual and in-person. If you are qualified for this position, please apply using our secure online form.